AI Automation & Workflow Bots
Automate data entry, email sorting, lead qualification, and HR processes. Set once, run forever. No babysitting required.
Data EntryEmail RoutingHR
Future-Ready AI for Every Industry
Automate Today.
Scale Tomorrow.
Dafinitiq builds custom AI automation workflows, intelligent chatbots, and document processing systems that cut costs, save time, and go live in one week.
99.99%
Uptime SLA
< 500ms
Response Latency
1 Week
Time to Live
Dafinitiq Automation Hub
Live
Active automations
Email Routing2,847
Lead Qualification1,234
Invoice Processing847
Support Tickets234
35hrs
Saved/week
$40K+
Annual savings
2×
Client growth
SOC2 Certified
Live in 1 week
Trusted by
FM
Foremost
🇨🇦 Canada
AR
Alikna Realty
🇺🇸 USA
AA
AAI
🇩🇪 Germany
SOC2 Type II
HIPAA Compliant
PCI DSS
99.99% Uptime
What We Build
Everything your business needs
to run on AI
From automating repetitive tasks to building intelligent customer-facing systems, we deliver full-stack AI solutions tailored to your workflows.
AI Document Processing
OCR plus LLMs that extract structured data from invoices, contracts, and PDFs and push it directly into your CRM or ERP.
OCRInvoicesContracts
AI Chatbots & Voice Agents
Book appointments, qualify leads, and close sales 24/7. Your AI rep never sleeps, never misses a follow-up.
SalesVoiceScheduling
AI Virtual Assistants
Intelligent 24/7 assistants across chat, voice, and apps. Consistent, context-aware responses at every customer touchpoint.
24/7Multi-channelContext-aware
AI Personalization Engines
Deliver hyper-personalized product recommendations, offers, and marketing content at scale based on real user behavior.
RecommendationsMarketingBehavioral
Web, Mobile & DevOps
Full-stack web development, mobile apps, AI model integration, UI/UX design, and end-to-end software testing.
WebMobileDevOps
How It Works
Built for your workflows,
not the other way around
Eliminate repetitive work, permanently
Our AI bots handle your most time-consuming tasks without human oversight. Email sorting, data entry, lead qualification, HR workflows. Once deployed, they run 24/7 with sub-500ms response times and 99.99% uptime. Clients save an average of 35 hours per week within the first month.
35 hrs/wk
Average time reclaimed by clients
- Handles email sorting, CRM updates, and invoice routing
- Connects to 100+ integrations out of the box
- Alert system for exceptions that need a human touch
Email Routing
RunningCRM Auto-update
RunningLead Scoring
RunningInvoice Extract
Queued4 automations active↑ 847 tasks today
Step 1Day 1 (Free)
Discovery Call
One focused call. We listen to how your business actually works: the manual steps, the bottlenecks, the repetitive tasks your team grinds through every week.
- Walk us through your current workflows end-to-end
- Identify where time, money, or accuracy is being lost
- Prioritise 2–3 automation opportunities by ROI impact
You get: a written opportunity map with a rough ROI estimate for each item, same day.
30 min
timeline
Step 2Days 1–2
Solution Design
We translate the opportunity map into a concrete technical plan. Every integration, every data flow, every compliance requirement, documented before a single line of code is written.
- Define the exact AI system: architecture, inputs, outputs, edge cases
- Map integrations to your existing tools (CRM, inbox, ERP, docs)
- SOC2 / HIPAA review where regulated data is involved
You get: a scope document with fixed price, timeline, and rollback plan. No surprises.
1–2 days
timeline
Step 3Days 2–5
Build & Integrate
Our engineers build your system in a staging environment, connected to your real tools but isolated from live data until you approve. You get daily progress updates.
- Build automation workflows, AI logic, and API connections
- Train the model on your documents, FAQs, and process knowledge
- Run internal QA: edge cases, error handling, load testing
You get: a working system in staging, ready for your review.
2–3 days
timeline
Step 4Days 6–7
Test & Go Live
You run the system against real scenarios. We fix anything that doesn't feel right. Once you sign off, we flip the switch, zero downtime to your existing operations.
- Guided UAT session: you test with your own data and edge cases
- 60-minute team training: how to use, monitor, and adjust the system
- Live deployment with staged rollout (10% → 50% → 100% if needed)
You get: a live AI system, a runbook, and a monitoring dashboard.
1 day
timeline
Step 5Month 1+
Monitor & Improve
Your system doesn't sit still. We track performance metrics weekly, flag anomalies automatically, and run a structured review with you every month to find the next improvement.
- Automated performance monitoring with alert thresholds
- Monthly review call: ROI actuals vs. projections, failure analysis
- Continuous model retraining as your data and workflows evolve
You get: a monthly report showing hours saved, errors reduced, and revenue impact.
Ongoing
timeline
How It Works
From first call to live system
in one week.
Five stages. No six-month timelines, no vague discovery phases.
Step 1Day 1 (Free)
Discovery Call
One focused call. We listen to how your business actually works: the manual steps, the bottlenecks, the repetitive tasks your team grinds through every week.
- Walk us through your current workflows end-to-end
- Identify where time, money, or accuracy is being lost
- Prioritise 2–3 automation opportunities by ROI impact
You get: a written opportunity map with a rough ROI estimate for each item, same day.
30 min
timeline
Step 2Days 1–2
Solution Design
We translate the opportunity map into a concrete technical plan. Every integration, every data flow, every compliance requirement, documented before a single line of code is written.
- Define the exact AI system: architecture, inputs, outputs, edge cases
- Map integrations to your existing tools (CRM, inbox, ERP, docs)
- SOC2 / HIPAA review where regulated data is involved
You get: a scope document with fixed price, timeline, and rollback plan. No surprises.
1–2 days
timeline
Step 3Days 2–5
Build & Integrate
Our engineers build your system in a staging environment, connected to your real tools but isolated from live data until you approve. You get daily progress updates.
- Build automation workflows, AI logic, and API connections
- Train the model on your documents, FAQs, and process knowledge
- Run internal QA: edge cases, error handling, load testing
You get: a working system in staging, ready for your review.
2–3 days
timeline
Step 4Days 6–7
Test & Go Live
You run the system against real scenarios. We fix anything that doesn't feel right. Once you sign off, we flip the switch, zero downtime to your existing operations.
- Guided UAT session: you test with your own data and edge cases
- 60-minute team training: how to use, monitor, and adjust the system
- Live deployment with staged rollout (10% → 50% → 100% if needed)
You get: a live AI system, a runbook, and a monitoring dashboard.
1 day
timeline
Step 5Month 1+
Monitor & Improve
Your system doesn't sit still. We track performance metrics weekly, flag anomalies automatically, and run a structured review with you every month to find the next improvement.
- Automated performance monitoring with alert thresholds
- Monthly review call: ROI actuals vs. projections, failure analysis
- Continuous model retraining as your data and workflows evolve
You get: a monthly report showing hours saved, errors reduced, and revenue impact.
Ongoing
timeline
Client Impact
Real numbers.
Real impact.
These aren't projections. Every figure below came from a live client deployment tracked over a 90-day period.
$40,000/ year
saved in operational costs
Voice agents replaced manual customer call workflows, eliminating the need for a full-time operations role.
ForemostCanada 🇨🇦
35 hrs/ week
reclaimed from outbound follow-ups
Automated follow-up sequences and qualification bots freed the sales team to focus on closing, not chasing.
Alikna RealtyUSA 🇺🇸
2×
increase in customer reach
AI personalization and outreach automation allowed AAI to double their addressable market. Revenue target revised to 150% of plan.
AAIGermany 🇩🇪
1 week
average time from kickoff to live
Our forward-deployed process means you're automating real workflows within days of the first call, not months.
All clients3 countries
“The Dafinitiq team were live within days. We expected months. The ROI was visible in the first billing cycle.”
Operations Lead, Foremost, Canada
Pricing
Simple, transparent pricing
No surprise fees. 25% off on annual billing. Cancel anytime.
Starter
$499/mo
For small businesses taking their first AI step.
- 2 automation workflows
- 3 third-party integrations
- AI chatbot (standard)
- Email support
- 99.9% uptime SLA
- Onboarding session
Most Popular
Growth
$1,200/mo
For teams that need more power and faster scale.
- 5–7 automation workflows
- 8 integrations
- AI chatbot + voice agent
- Priority support (4hr SLA)
- Monthly performance review
- Custom LLM fine-tuning
- HIPAA/SOC2 config support
Enterprise
$2,000/mo
Full-scale AI transformation with white-glove service.
- Unlimited workflows
- Unlimited integrations
- All AI services included
- Dedicated account manager
- Custom SLAs
- On-site/remote training
- Full SOC2, HIPAA & PCI compliance
Save 25% with annual billing. Talk to us about a custom plan.
Strategic Partnership
Ready to transform
your business with AI?
Join businesses across three continents that have already automated their workflows, reduced costs, and scaled operations with Dafinitiq.
Meet Hilda, our AI assistant platform
Hilda is Dafinitiq's dedicated AI assistant product for businesses. Intelligent, fast, and customizable to your brand. hilda.dafinitiq.com →